Introduction
Our Transcript Editor will help you review and correct your file, ensuring it's in top condition before downloading it.
If you haven't done so already, get started by uploading your file for transcription.
Anatomy of the Editor
Click on the arrows next to the circles below (🔴, 🟢 and 🔵) to find more details about what our Editor includes along the top bar, in its center, and along the bottom bar:
🔴 Along the top bar (from left to right):
🔴 Along the top bar (from left to right):
⬅️: go back to the Dashboard
14:03 length of the file
% of reviewed file
Add tags: you can tag your file with labels to help you better organise your projects as a team
☁️: Autosave. A check mark inside the cloud means your progress has been saved
🕔: access version history of past versions of the file, and preview or restore them
↩️ ↪️: undo and redo buttons
Translate your transcript into other languages using either human-made or machine-generated services
Create subtitles: turn your transcript into subtitles while keeping the transcript version as well
Get a review: submit the file to our human proofreading service
🔍: the find and replace feature will help you correct multiple mistakes in one go. You can also use this to locate specific words in the transcript
👍 👎: Rate your file. Let us know what you think about the file
Share: share your file with other people to collaborate on your projects
Export: download your files
🟢 Center of the editor
🟢 Center of the editor
Ask AI: this is our AI Assistant feature. Use this to create summaries, blog posts, and more!
00:00:10.580: this is the timecode at the point you're playing the media; this will change as you go forward or rewind the file
Video: the video will play in the bottom right center of the editor if the uploaded file is a video. Audio files will not display a video
🔵 Along the bottom bar (from left to right):
🔵 Along the bottom bar (from left to right):
⏯️ Play/Pause: play the media and review the text simultaneously
↺ ↻ Rewind/Forward: go back or forward in 5s increments
Timecode: do you need to start the file at a different timecode? Do you need the file in another rate of frames per second? This is the option for you
1.0x is the playback speed. If you'd rather review the file at a quicker speed, you can change this up to 5.0x faster!
🔍: the find and replace feature will help you correct multiple mistakes in one go. You can also use this to locate specific words in the transcript
↩️ ↪️: undo and redo buttons
3 dots (...): this will open up the "more options" menu where you can view shortcuts, view file version history, realign audio and text, and more
What does the colored text mean?
Colored text highlights what is being said, so you can follow the transcript as the media is played. Several colors may display, depending on the speaker:
How can I correct my transcript?
Very easily! The Editor is interactive, so just place your cursor where the mistake is and then start making your correction. You can add, edit, or remove any words you see:
💡 Seeing multiple instances of the same mistake?
Consider using the "Find" feature to quickly identify and correct them. It works wonderfully for misheard names!
How can I add/change speaker names?
Click on the "Speaker" and then click the pencil next to the speaker to edit its name. Then, click on "Save changes", and this will update all instances of that speaker to the new name:
To unassign a speaker from a section, click on the "Speaker" and then on "Unassign speaker":
To add a new speaker, click on the Speaker and then on "+ Add new":
❓ The speaker division is not correct; can you help?
It's possible our software incorrectly detected the speakers. Get in touch, and we'll be happy to reprocess the file for you. Email us at hi@happyscribe.com or use the chat button
Can I format text, add comments, or highlight parts of my transcript?
We understand how important it is to highlight valuable information and add comments to your transcript. Even the option to bold or italicize text can be particularly useful. This can all be done in the Transcript Editor before downloading your file. Here's how you can do it:
Select the text by dragging the cursor over the words
In the floating bar, select the option you require:
Bold or Italics
Add comments
Copy a direct link to the section you can share with others
Highlight in 3 different colors
How can I undo a mistake?
If your mistake was recent, click the Undo button at the bottom of the Editor:
If the mistake is much larger and you wish to revert back to a previous version of the file, we've got you covered! You have two ways to access the version history of your file in the Editor:
Click on the 🕔 icon in the top bar
Optionally, click on "Preview" if you want to have a look at that version first
Click "Restore"
or
Click on the 3 dots (...) along the bottom bar
Optionally, click on "Preview" if you want to have a look at that version first
Click "Restore"
How can I save my progress?
Our Editor auto-saves your file every few seconds. A cloud with a check inside means your progress has been saved:
‼️ Make sure the cloud with the check mark shows before exiting the Editor; otherwise, any unsaved changes will be lost
How can I translate my transcript?
You can translate your transcript via Human-Made or Machine-Generated (automatic) services. You can check out the supported languages by clicking here and scrolling until "Supported languages".
Find below the steps to request both types of translations.
For Machine-Generated translations
First, make sure you have reviewed and made all the changes needed in your original language transcript. If you don't speak the language of the audio, consider requesting a Human review by clicking on "Get a review" at the top of the Editor
Once you're happy with your transcript in the original uploaded language, click on Translate at the top of the Editor
Select Machine-Generated
Select the language(s) you wish to translate into, and they'll be ready in a few moments and click on "Translate"
Translated files will appear as separate files on your dashboard with a language code in front of them, such as [es] or [fr]
💡 Please note transcript translations will be charged. The price of automatic translation is the same as the price of automatic transcription. For example, translating a 30-minute video will cost 30 minutes of credit for the transcript plus another 30 minutes for each translation
For Human-Made translations
Click on Translate at the top of the Editor
Select Human-Made
Select the language(s) you wish to translate into and click on "Get quote"
You will then see the Order summary with the detailed price and an estimated turnaround time, as well as the total price
Click on "Pay now" and proceed with the payment to place your order
💡 To ensure translation accuracy, the original transcript must first be proofread in its original language. This is why the "Order summary" includes the cost of both review and translation
How can I share my transcript?
There are a few ways to share your file and work with other people on Happy Scribe. Click on "Share" at the top-right of the Editor, choose the level of access to the file, and then choose from the following sharing options:
Share it with other users who are already in your Workspace:
Invite people to collaborate as guests:
Send a copied shared link:
How can I export my transcript?
Just click "Export" in the top-right corner of the Editor
Select your preferred file format and adjust your style preferences (if the format allows)
Click on "Export file" (depending on the format, you will have to scroll a bit to find this button), and the transcript will be downloaded into your computer
What export formats are available?
The file formats available depend on what plan you're on:
Starter plan: export files in DOCX, TXT, SRT, and MP4 (watermarked)
Lite plan: export files in DOCX, TXT, SRT, and MP4 (without watermark)
Pro and Business plans and Human-Made files: SRT, TXT, DOCX, PDF, VTT, STL, HTML, XML, FCPXML, JSON, EDL, CSV (without watermark)
What export style preferences can I set?
Depending on the selected export format, if it supports style preferences (such as DOCX, for example), you will be able to set the following:
Timecode options:
Include timecodes
Timecode frequency
Speaker label options:
Include speaker labels
Label frequency
Other options:
Include comments
Include highlights
Export highlights only
