Transcript Editor 101

Here's our comprehensive Transcript Editor guide to get you up and running!

Maria Z avatar
Written by Maria Z
Updated over a week ago


Our Transcript Editor will help you review and correct your file, ensuring it's in top condition before downloading it.

If you haven't done so already, get started by uploading your file for transcription.

Anatomy of the Editor

🔴 Along the top bar

🟢 Underneath the title

  • Information section: language of the file, duration of the file and % proofread.

  • Tags - you can tag your file with labels to help you better organise your projects as a team

  • Translate your transcript into other languages using the Automatic translator.

  • Convert to subtitles - very handy if you need both a transcript and subtitles for your project.

  • Make with AI... is our AI Assistant feature. Use this to create summaries, blog posts and more!

🔵 Along the bottom bar

  • Rewind - go back in 5s increments

  • ⏯️ Play/Pause - play the media and review the text simultaneously

  • Forward - go forward in 5s increments

  • 00:00:00.010 - this is the timecode at the point you're playing the media, this will change as you go forward or rewind the file.

  • 1.0x is the playback speed. If you'd rather review the file at a quicker speed, you can change this up to 5.0x faster!

  • Timecode - Do you need to start the file at a different timecode to 0? Do you need the file in another rate of Frames per Second? This is the option for you.

  • Find - the find and replace feature will help you correct multiple mistakes in one-go. You can also use this to locate specific words in the transcript.

  • 3 dots (...) - This will open up the "more options" menu where you can view shortcuts, view file version history, realign audio and text, set auto-rewind on pause, play audio-only.

  • Undo - reverse the last change you made

  • Redo - reverse your last undo

What does the blue and red text mean?

  • Text in blue highlights what is being spoken so you can follow the transcript as the media is played.

  • Text in red is highlighted by the AI where it was not super confident of the result.
    It shows areas to pay close attention to when reviewing your transcript.

  • Red text is for the Editor only and will not be exported when you download the file.

💡 Seeing a lot of red text in your file?

How is the overall audio quality of the file? To get the best accuracy, we have some recommendations you can use at the time of recording to set your files up for success.

How do I correct my transcript?

Very easily! The Editor is interactive, so just place your cursor where the mistake is and then start making your correction. You can add, edit or remove any words you see.

Seeing multiple instances of the same mistake?

Consider using the "Find" feature to quickly identify and correct them. It works wonderfully for misheard names!

How can I add/change speaker names?

  • Click on the Speaker.

  • To add a new speaker, click Add new

  • To edit labelled speakers, click Edit next to Speaker 1 (or 2, etc)

  • Change the speaker name and Save changes. This will update all instances of that speaker to the new name.

❓ The speaker division is not correct, can you help?

It's possible our software incorrectly detected the speakers, get in touch and we'll be happy to reprocess the file for you. Email us at or use the chat button.

Can I format text, add comments or highlight parts of my transcript?

We understand how important it is to highlight valuable information and add comments to your transcript. Even the option to bold or italicise text can be particularly useful. This can all be done in the Transcript Editor before downloading your file.

  • Select the text by dragging the cursor over the words.

  • In the floating bar, select the option you require:

    • Bold or Italics

    • Add comments

    • Copy a direct link to the section you can share with others

    • Add to Glossary

    • Highlight in 3 different colours

How can I undo a mistake

If your mistake was recent, click the Undo button in the lower-right corner of the Editor.

If the mistake is much larger and you wish to revert back to a previous version of the file, we've got you covered!

  • Click on the 3 dots (...) along the bottom bar.

  • Click on View next to Version History

  • Preview the previous version and if you're happy, click Restore.

How can I save my progress?

Our Editor auto-saves your file every few seconds. A cloud with a tick inside means your progress has been saved.

How can I translate the transcript into another language?

You can do this using the Automatic translator to instantly generate your translations. Check out the available languages here.

  • First, ensure your transcript has been reviewed and is accurate. If you don't speak the language of the audio, consider requesting a Human review.

  • Once you're happy with the accuracy, click on Translate.

  • Select the language(s) you wish to translate into and they'll be ready in a few moments.

  • Translated files will appear as separate files on your dashboard with a language code in front of them, such as [es] or [fr].

How can I share my file?

There are a few ways to share your file and work with other people on Happy Scribe.

How can I download my file?

  • Just click Export in the top-right corner of the Editor.

  • Select your preferred file format and adjust your style preferences.

  • Click on Export 1 file and it will download to your computer.

What file formats are available?

  • The file formats available will depend on what plan you're on.

    • Basic plan: SRT, TXT, DOCX and PDF

    • Pro/Business plans and Human-made files: SRT, TXT, DOCX, PDF, VTT, STL, HTML, XML, FCPXML, JSON, EDL, CSV.

What preferences can I set?

  • Toggle on/off timecodes

  • Toggle on/off speaker names

  • Display comments

  • Show highlights

  • Export only highlighted sections

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